AFFILIATED COLLEGES STATUTES |
Executive Council Resolution No.TA-4, dated 10.1.2007 1. Affiliations shall be granted only to Exclusive Women's Colleges/ courses. 2 . The Executive Council shall have power to affiliate any college within the University area as an affiliated college on such general or special conditions as may be prescribed. The Executive Council may, if it deems necessary, consult the Academic Senate or its standing committee, when the Academic Senate is not in session, before granting the affiliation. 3. The private colleges/institutions seeking affiliation should be proposed by a registered society under Societies Act. 4 . The requirements regarding corpus fund, land, buildings and other facilities for starting the college is as per the rules laid by A.P. State Council of Higher Education and Department of Higher Education, Government of Andhra Pradesh. 5 . Besides observing the rules and regulations laid by the University with regard to affiliation, the colleges/institutions seeking permission are also governed by the rules and regulations as laid by A.P. State Council of Higher Education and Department of Education, Government of Andhra Pradesh from time to time. 6 . Every affiliated college other than a Government college shall be managed by a regularly constituted Governing Body, the constitution of which shall be periodically reported to and approved by the Executive Council. The Governing Body shall have as its members among others, not less than seven or not more than fifteen persons including (a) the Principal of the College Ex-officio, (b) two persons nominated by the Executive Council to represent the University, (c) one person nominated by the State Government to represent the Government and (d) one person from the teaching staff of the college concerned by election from among themselves. It shall however the competent for the Executive Council to allow any management to have a Common Governing Body for a group of Colleges under its control subject to the condition that the accounts and minutes shall be maintained separately for each college. It shall be open to a college to have, in addition to the Governing Body, a General Body which shall be a deliberative body. The General Body and the governing body shall send to the University in the beginning of each academic year a general programme of meetings to be held in the year. Minutes of the meetings of the General Body and the Governing Body shall be sent to the Registrar within ten days after the meetings are held. The University representative on the Governing Bodies of affiliated colleges shall be paid, by the Managements of the Colleges concerned, traveling allowance at I class A/C fares to and fro besides halting allowance at Rs.120/- per day on which the meetings are held. Provided that the University representatives who reside at the headquarters of the college concerned and attend meetings of the Governing Body of the College shall be paid sitting allowance at Rs.120/- per day. 7 . The members of the teaching staff of every affiliated college shall possess the qualifications and experience prescribed by Executive Council and shall be appointed in accordance with the regulations made by the State Government in this behalf and all appointments and changes shall be subject to the approval of the Executive Council. 8 . Where a college is affiliated in a number of optional subjects or any approved combination of such subjects, the college shall be at liberty, unless otherwise directed by the Executive Council either at the time of granting the affiliation or subsequently, to provide instruction in any other approved combination of such subjects, provided it satisfied the Executive Council that the accommodation, equipment and staff are adequate and prior sanction is obtained, when a fresh combination of them is proposed to be introduced. Additional Admissions : A college that is desirous of admitting more students in a particular subject, combination, group or department than the number fixed at the time of granting affiliation or subsequently shall send an application together with a fee of Rs.5,000/- per each Inspector that may be appointed by the Executive Council not later than 1 st March preceding the academic year from which the proposed extra admissions are to take effect giving therein the number of extra admissions proposed to be made, the actual facilities such as equipment, laboratories, staff library, furniture, etc., that will be made available to meet those additional admission. Note : The College shall also pay traveling allowance at Governmental rates admissible to each Inspector that may be appointed. 9 . It shall be open to a college to suspend, after previous intimation to the Executive Council for a total period not exceeding two academic years, instruction in any subject or course of study in which the college has been affiliated. At the end of the period of suspension, instruction may be resumed with the previous approval of the Executive Council. If the instruction is not resumed at the end of the period of suspension, the affiliation previously granted shall be regarded as having lapsed, provided that when in any year a college, being prepared to make the usual arrangements to give instruction in the subjects in which it has been affiliated, does not, for want of students, open classes in one or more of those subjects, and it reports to the Executive Council before the first August, it shall not be deemed that the college has suspended instruction in the subject or subjects concerned, provided also that notwithstanding any thing contained in the foregoing provision it shall be competent to the Executive Council to consider the need for continuance of affiliation in a subject which has not been taught for four consecutive years. 10 . An application for the affiliation of a college shall be made by the authority responsible for its management through its recognized correspondent. All such applications shall be sent to the Registrar so as to reach him not later than beginning of the academic year from which the affiliation sought for is to take effect. 11. A college applying for affiliation to the University shall send a letter of application to the Registrar and shall satisfy the Executive Council: (a) that the college is to be under the management of regularly constituted Governing Body on which, except in the case of a Government College , the teaching staff is adequately represented. (b) that the qualifications of the teaching staff and the conditions governing their appointments and assignment of work to them are such as to make due provision for the courses of instruction to be undertaken by the college and that due proportion is maintained between the number of the staff and that of the students under instruction; (c) that the buildings in which the college is to be located are suitable, that each lecture-room is well-lit and ventilated, and that there is in the college buildings accommodation adequate to the number and strength of the class as regards rooms, floor space and cubic space; and that provision will be made, in conformity with the provisions of the code, for the residence in the college or in lodgings approved by the College, of students not residing with their parents or duly recognized guardians and for the supervision and physical welfare of students; (d) that due provision has been or will be made for a library; (e) where affiliation is sought in any branch of experimental science, that arrangements have been or will be made in conformity with the regulations made by the University for imparting instruction in that branch of science in a properly equipped laboratory or museum; (f) that due provision will, so far as circumstances may permit, be made for the teaching staff in or near the college or the place provided for the residence of students; (g) that the financial resources of the college are such as to make due provision for its continued maintenance; (gg) that the endowment of permanent fund of the colleges (other than a Government College) shall be in the joint names of the University and the governing body of the college concerned and that this account shall not be operated upon except with the joint signatures of the Secretary or Correspondent of the governing body and the Registrar of the University. (h) that the affiliation of the college having regard to the provision made for students by other colleges in the same neighbourhood will not be injurious to the interests of education or discipline; (i) that the college rules fixing the fees to be paid by students have not been so framed as to involve such competition with any existing college in the same neighbourhood as would be injurious to the interests of education; and fee fixed should not be for profiteering. (j) that the staff will be wholly, or almost wholly, composed of women, and that ample space will be provided for games and physical exercise; (k) that the grades of salaries of the staff are in accordance with the Regulations made by the Government. The application shall further contain the assurance that after the college is affiliated the management will conform to abide, and be bound by the rules of the University made from time to time. The college shall also pay to the University an inspection fee prescribed in the case of application for affiliation or further affiliation at the rate of Rs.3,000/- for each member of the inspection Commission appointed by the Executive Council. For the affiliation from the academic year 2007-08 the inspection and affiliation fees shall be payable by the colleges at the following rates (E.C. Res. Dated 10.01.2007). MCA, MBA & Pharmacy Rs.15,000/- PG Affiliation for colleges Rs.15,000/- Other prescribed colleges, Law, etc. Rs.15,000/- New PG Courses Rs.7,500/- per course Degree Courses Rs.5,000/- per course Diploma courses Rs.5,000/- per course Every College that is granted conditional affiliation shall pay to the University recurring affiliation fee of Rs.10,000/- per annum during the period of conditional affiliation. Every College that is granted permanent affiliation shall pay to the university recurring affiliation fee as follows : (a) Affiliated colleges up to a strength of 800 students studying University courses : Rs.8,000/- per annum. (b) Affiliated Colleges of a strength of over 800 students studying University courses: Rs.10,000/- per annum. (c) The day colleges providing evening courses shall be required to pay a separate affiliation fee of Rs.3,000/- per annum of the evening course. The fee shall be paid before the close of the financial year to which it relates. Member of the Inspection Commission shall be paid an inspection fee of Rs.500/- per member and traveling allowance as may be prescribed i.e. first class A/C fare each way and daily allowance of Rs.120/- per day of Inspection. Rs.6.00 per kilometer in case of journey by Road/Canal and other incidental charges if any, as may be claimed. Managements applying for affiliation should also pay the traveling allowance at first class A/C rates or at rates admissible as per Government rules, whichever is incurred by the University, for conducting local enquiry inspection. 12 . On receipt of a letter of application, the Executive Council shall direct an enquiry to be made in its behalf by a competent person or persons authorized by it. After considering the report of the Inspection Commission and after making any further inquiries it may deem necessary, the Executive Council shall decide whether the affiliation should be granted or refused either in whole or in part. The Executive Council may, pending formal grant of affiliation, permit managements of colleges, in urgent cases, to open new courses. The matters relating to affiliating shall be placed before Academic Senate as reporting item. 13 . The Executive Council shall have the power to grant conditional affiliation and in the event of the conditions laid down not being fulfilled within the time specified, such affiliation shall lapse and a fresh application on the part of the management of the college shall be necessary. Such fresh application shall be sent so as to reach the Registrar not later than the 1 st January of the year in which the time specified expires. 14 . When conditional affiliation is granted to any College, the Executive Council may order inspection of the College not more than once a quarter by a Commissioner to see how far the conditions stipulated are being fulfilled. For each such inspection, the management of the college concerned shall meet the expenditure involved, viz., a fee of Rs.500/- besides traveling allowance at rates applicable to an Inspection Commissioner. 15 . An application for affiliation may be withdrawn at any time before an order has been passed by the Executive Council provided that the college shall not be entitled to a refund of the fee paid in the cases in which the University incurs the expenditure of sending out the Inspection Commissioner. 16 . Where a college decided to add to the courses of instruction in respect of which it is affiliated the procedure prescribed by the University be followed, save that a local inquiry need not be held if in the opinion of the Executive Council such an inquiry is unnecessary. 17 . No College shall impose levies from its teaching staff for instituting recurring scholarships or for meeting the general or special expenditure of the college or impose cuts without prior sanction of the Executive Council provided that the Statute is not made applicable to Government institutions. 18 . Every affiliated college shall arrange for the Medical Inspection of the students of the college to be conducted by a Registered Medical Practitioners / possessing at least MBBS qualification. The medical inspection shall be conducted by a woman registered medical practitioner only. 19 . Each college shall be subject to inspection from time to time by one or more competent persons authorized by the Executive Council in its behalf. The Executive Council may call upon any college so inspected to take within the specified period such action as may appear to it to be necessary in respect of any matters referred to it. The Executive Council may impose any one or more of the following penalties on the management of non-Government Affiliated College, which violates or deviates from the University's rules, regulations, ordinances, statutes, Standing Orders of Executive Council and directions issued by the Executive Council from time to time: (1) If the Correspondent of the College commits the violation his correspondentship may be derecognized. (2) If the Principal of a College violates University's direction the approval of his appointment may be suspended for a specified period. (3) Withholding consideration of the teachers of the college for purposes of appointment of examiners. (3a) With holding recognition of the College as an examination centre in a course or courses. • Withholding grant of additional Sections or extra seats. (5) With holding grant of further affiliation in new courses of study. (6) With holding recommendation to the U.G.C. or other authorities of the proposals made by the College for grants. (7) Recommending to the UGC or other authorities for stoppage or discontinuance of grants to the College in respect of proposals already sanctioned. (8) Recommending to the State Government to withhold grant-in-aid to the college. (9) Withholding grant of renewal of conditional affiliation to the college. (10) Suspending the College Governing Body and appointing Ad hoc Committee in its place. 20 . Each College shall furnish returns and reports and other information as the Executive Council may require to enable it to judge the efficiency of the college. On the 1 st August each year the correspondent of each college not under the Government management shall send a return of the current sanctioned scale of the college staff (other than clerks and menials) nothing therein the levies and cuts referred to in section 14 of this chapter. 21 . The following registers and records in the forms that may be prescribed by the Executive Council shall be maintained by each college and in every case in which a school forms a part of the institution they shall be maintained distinct from those kept for the school departments: • A register of admissions and withdrawals. • A register of attendance. • A register of fees paid showing dates of payment. (Daily Fee Collection & Tuition Fee Registers) • A counterfoil fee receipt book. • Account books showing the financial transactions of the college. • A register of scholarships and concessions of all kinds, whether of tuition, board of lodgings. • A register of marks obtained by each student at the college examinations. • A register of addresses of students. • A counterfoil book of transfer certificates. • A counterfoil book of certificates of medical inspection of the students. 22 . The accounts of the aided colleges shall be audited by Government Departmental auditors. The year for this purpose shall be from 1 st April to 31st March. The annual accounts and the audit report should reach the University before the end of June each year. It shall be within the power of the Executive Council to arrange, if it deems necessary, for special audits of any affiliated college other than a Government College and the cost of such audit shall be met by the college concerned. 23 . Every college affiliated to the University shall conform to and abide and be bound by the rules of the University made from time to time. 24 . All directions issued by the University to an affiliated college on any matter concerning the administration of the college for ensuring sound administration and academic standards, the Management or Principal of the College shall comply with such directions. If any college fails to comply with the directions within the limits prescribed for such compliance or fails to adhere to the orders of the Executive Council and other provisions and rules of the University, the name of such college may be included by the Executive Council in a register which may be called “Sanctions Register”. As soon as an entry is made in this register the University shall keep in abeyance all action which gives benefit to the College. If a college fails to comply with the directions even after three months from the date of intimation to college of entry of its name in the sanctions register, the Executive Council shall have power to supersede the management and appoint an ad hoc committee to look after the affairs of the College for a specified period. 25. Various stages of processing the application • The University will call for the letters from intending societies to start colleges/ courses by means of an advertisement in the newspapers or / and providing such information in the website of the University. • Such societies as above may furnish the profile of the society and broad outlines of the proposal for starting the college. • The University on being satisfied with the above preliminary information may prefer to send application in the prescribed format on payment of Rs.1,000/- • The societies should carefully fill-in the prescribed format and send the same within prescribed time and date along with a Demand Draft for Rs.5,000/- (non-refundable) and with all documentary proof about the claims of the college fulfilling the requirements. • The University conducts an inspection of the proposed college and ascertains the infrastructural facilities, human resources and other facilities as per the requirement. The inspection committee as appointed or approved or ratified by the Executive Council may consist of the following :
• Dean of Academic Affairs • two Professors from the relevant disciplines • Registrar of the University or A.R. • The report of the Inspection Committee and recommendations there of will be processed and will be placed for a decision. In case of urgency necessary decision may be taken by the Vice-Chancellor and the same may be placed before the Executive Council subsequently for ratification. • The decision of the University as above will be sent to the Government for necessary permission. • After obtaining permission from the government the decision will be communicated to the Secretary of the Society/ correspondent of the College.
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