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VI. A statement of the categories of documents that are held by it or under its control : |
ENGINEERING SECTION • Register of tenders • Stock registrar • Register of buildings • Register of estimates • Register of agreements • Register of electricity demands • Register of auctions • Register of vehicles.
HOSTEL OFFICE • Attendance Register (Office) • Student attendance register in all hostels • Register of casual leave • Register of advances recoverable • P.A. amount register • Register of investments • Hostel advisory committee register • Cheque particulars register • Cash books for account • Stock register of provisions • Tools and plants register • Scholarship acquittance register of EPP , BC , SC, ST • Caution deposit register • Admission register of hostels • Mess bill register • Dispatch register • Register of local deliver • Stamps account register • Stock and issue register of electrical items • Register of complaints of all hostels separately • Stock and issue register of stationary items • Stock and issue register fo water works material purchased • Register of untensils and vessels etc • Register of vegetables received • Register of milk received • Register of gas received.
UGC SECTION
• Major/minor research project grants • DBT grants • DST Grants • BRNS-BARC grants • ICHR grants • ICSSR grants • MODROBS grants • NCERT (ERIC) grants • Centre for women's studies grants • Adjult cfontinuing education, Extension & Field outreach grants • APCOST Grants • TEPSE/HEPSN grants • Grants received for UGC-NET coaching • Grants received for scheme of Remedial Coaching for SC/ST students • Grants received for M.Sc. Biotechnology teaching programme • UGC X Plan grants • SAP account • Grants received from AICTE • INFLIBNET grant • INFONET grant • JRF/SRF bill registers
TEACHING SECTION • Service Registers for permanent teachers • Roster registers group wise • Register for all the posts sanctioned by the Government • Advertisements register • G.Os register • Suits register • Stock register • Bill register • Leave register • Personal register.
NON-TEACHING ESTABLISHMENT
• Service Registers for Permanent Non-Teaching Employees • Roster Registers Cadre-wise • Registers for posts sanctioned by the Government • Advertisement Register • G.Os. Register • Stock Register • Bill Register • Leave Register • Personal Register – Seat-wise • Acquittance Register
ACADEMIC SECTION
• Stock register for furniture, equipment, consumables and miscellaneous • Board of studies meeting of all the courses minutes books • Appointment of NSS programme coordinators and programme officers – Register with names and tenure • Stock register – printing of admission application, academic calendar, students hand book and college magazines. • Maintenance of STD books and canteen – rent and electricity charges register • Bill register – sending bills to accounts section • Personal registers of all seats. CENTRAL PURCHASE COMMITTEE • Equipment register • Furniture register • Stationery register • Central stock register • Consumables register • Printing and stationary register • CPC bill register – sending bills to accounts section • CPC minutes register • Maintenance of personal register.
ACCOUNTS SECTION • Budget estimates • Cash books • Annual accounts • Budget allotment register • Posting register • Salary particular registers • Advances recoverable registers • Audit establishment registers • Investment registers • Contractor's deposit registers • Tax deduction at source registers • Cheque particular registers • Sub-treasury registers • Utilization certificates • Dispatch registers • Attendance registers • Casual leave registers • General provident fund individual registers • General provident fund abstract registers • Endowment register. • Audit report
ACADEMIC AFFAIRS
Examination Section
• Documents related to M.Phil/Ph.D Entrance Test Notification/ Conduct of Examination and announcement of results. • Documents of M.Phil/Ph.D. Research Scholars enrolled in all Departments - Files • M.Phil/Pre-Ph.D Written Examination Tabulated Marks/Tabulated Results Registers. • Documents related to Synopsis and Adjudication of Ph.D. Thesis of individual candidates • Files of conduct of Ph.D. Viva Voce Examinations • Notification for award of M.Phil/Ph.D Degrees • Marks Statements/Provisional Pass Certificate/Degree and Migration Certificates – Registers • Fee Structure of Research Scholars – Registers • Extension of time for submitting the Ph.D Thesis/M.Phil Dissertations – Registers • Files on cancellation of registration of Research Scholars • Circulars to conduct the University Examinations/Time Tables. • Nominal roll/Hall Tickets – Files • External Examiners/Internal Examiners Lists • University Practical Examinations/Viva Voce Examinations/ Dissertation Files • Tabulated Marks Registers for announcement of the results • Lower Degree Certificates entry Register • PG Diploma/UG Courses – Revaluation Files • List of Examiners within the State/Outside the State for all papers of all subjects • Marks Memos/Provisional Pass Certificates/Degrees in Advance and Migration Certificate • Remuneration to the External/Internal Examiners towards setting and valuation - Files • Spot Valuation – Files • SPMVV Common Entrance Test – Files • Old Answer Scripts up to Five Years • Verification and issue of Transcripts - Files • Award of Original Degree Certificates under In Advance/In Absentia and In Person Category - Registers • List of Gold Medals/Silver Medals/Book Prizes and Cash Prizes • Procedure Book of the Convocation • Vice-Chancellor's Report • Chief Guests Report • Minute to Minute Programme of the Chancellor • Board of Research Studies Meeting - Files • Academic Senate Meeting – Items related to Examination Section • Standing Committee Meeting – Items related to Examination Section • Maintenance of Stock Register for Miscellaneous items |